Reserve Exhibit Space

Showcase your organization at the Military Child World Expo 2026, the only global event dedicated to honoring and empowering military children, families, and caregivers.

Exhibitors gain direct access to thousands of attendees and the opportunity to align with symposiums, youth-led initiatives, and national visibility moments.

Event Details

Date: Saturday, April 25, 2026

Location: Hyatt Regency Crystal City, 2799 Richmond Hwy, Arlington, Virginia 22202 – Independence Center A & B
Expo Hours: 10:00 AM – 6:00 PM
Audience: 3,000+ attendees including military families, youth, caregivers, educators, policymakers, veterans, nonprofits, and businesses.

Exhibit Packages & Fees

Get It Now

Anchor Booth (20×20): $2,600
Premium Booth (10×20): $1,500
Mid-Size Booth (10×15): $1,200
Standard Booth (10×10): $850
Compact Booth (8×10): $750

All booth reservations are for space only. Exhibitors are responsible for providing their own booth structures, displays, and materials.

Tabling Options
(Furnished)

For-Profit Table: $750
Nonprofit Table: $500

Includes:

One 6′ × 3′ skirted table
2 chairs
2 exhibitor badges
1 waste basket

Zone Placement

Exhibitors may select their preferred Expo Zone:

Health & Wellness Zone
Education Zone
Veterans Zone
Community Zone
Business Resources Zone
Gaming & Technology Zone
Food Security & Family Services Zone
Government & Military Zone
Schools Zone

If no zone is selected, exhibitors will be placed in the general tabling section.

Additional Information

1 / Setup & Teardown

Setup: Friday, April 24 from 6:00 PM – 3:45 AM
Setup: Friday, April 25 from 7:00 AM - 9:00 AM (Tables Only)
Teardown: Begins promptly at 6:00 PM (no early dismantling permitted)
Load-in/out instructions will be provided in the confirmation packet

2 / Utilities & Services

Electricity, internet, and AV are available for an additional fee through the venue’s service provider.
Details and order forms will be included in the exhibitor confirmation packet.

3 / Deposit & Payment Policy

A 50% non-refundable deposit is required at the time of reservation.
Final payment due by March 1, 2026.
Booths are not confirmed until deposit or full payment is received.

Cancellation Policy

Deposits are non-refundable.
Cancellations after March 1, 2026 will result in forfeiture of all fees.
Substitutions may be allowed with prior approval.

Insurance & Liability

Exhibitors are responsible for maintaining insurance for their booths, materials, and personnel.
The Expo and venue are not liable for loss, theft, or damages.

Application Deadline

Applications must be received no later than March 1, 2026.
Space is limited and assigned on a first-come, first-served basis. Early reservations secure premium placement.

How To Reserve

Complete the Exhibitor Application Form [link or PDF].
Select your booth size and preferred zone (or choose tabling).
Submit your non-refundable deposit to secure your space.
Receive confirmation with setup details, logistics, and exhibitor guidelines.

[Reserve Your Exhibit Space Now] [Download PDF Application Here]